SOP: Gallery Cross-Posting
This Standard Operating Procedure covers the manual process for cross-posting gallery photos from the Clarksville Furs website to Discord, Telegram, and Facebook. It ensures consistent formatting, proper attribution, and drives traffic back to the website.
1. Purpose & Scope
This SOP defines the steps for manually sharing gallery photos from the Clarksville Furs website to our social platforms. Cross-posts should serve as teasers that drive traffic back to the website, not full reproductions. This applies to all staff authorized to post on behalf of Clarksville Furs.
2. Roles & Responsibilities
| Role | Joomla Group | Responsibilities |
|---|---|---|
| Event Author | Event Authors | Upload photos to JoomGallery, initiate cross-posts |
| Content Moderator | Content Moderators | Review uploaded photos, approve or reject, manage cross-post quality |
| Admin | Super Users | Full gallery management, category creation, platform account access |
3. Gallery Categories
Photos on the website are organized into the following JoomGallery categories. Choose the correct category when uploading and reference it in cross-posts.
| Category | Use For |
|---|---|
| Meetups & Events | Photos from official and member meetups |
| Fursuits | Fursuit photos, headshots, full-body shots |
| Art & Commissions | Fan art, commissions, creative work (with artist permission) |
| Conventions | Photos from conventions attended by members |
| General | Community hangouts, miscellaneous photos |
4. Uploading Photos to the Website
All photos must be uploaded to the website before cross-posting. The website is the source of truth.
- Log in to the Clarksville Furs website with your Event Authors account.
- Navigate to Gallery → Submit Photo from the main menu.
- Select the appropriate category from the dropdown.
- Add a descriptive title (e.g., “May 2026 Furmeet - Group Photo”).
- Write a short description. Include photographer credit if known.
- Upload the image. Recommended: JPEG or WebP, max 5MB, minimum 1200px wide.
- Submit. A Content Moderator will review and approve the photo.
5. Cross-Posting to Discord
Discord cross-posting is currently done manually. Post in the appropriate channel (e.g., #photos).
- Pick one standout photo from the set - not the full album.
- Post the photo with a caption using this format:
[1-2 sentence teaser description]
See the full gallery: https://clarksvillefurs.com/gallery
Photo by: [photographer name, if known]
- Do: Use 1 photo per post. Let the website host the full album.
- Don’t: Dump all photos into Discord. The goal is to drive traffic to the site.
6. Cross-Posting to Telegram
Telegram cross-posting is currently done manually. Post in the Clarksville Furs Telegram channel.
- Send a single photo with a caption using the same format as Discord.
- Keep the caption concise - Telegram truncates long captions in photo posts.
- Paste the gallery URL on its own line so the link preview generates.
7. Cross-Posting to Facebook
- Go to the Clarksville Furs Facebook page.
- Create a new post with a single standout photo.
- Write a short teaser caption (2-3 sentences max).
- Include the gallery link:
https://clarksvillefurs.com/gallery
8. Image Guidelines
- Permission: Only post photos where you have permission from the subjects. If someone asks to have their photo removed, remove it immediately from all platforms and the website.
- Quality: Choose clear, well-lit photos that represent the community positively.
- Attribution: Always credit the photographer when known.
- Minors: Do not post photos of minors without explicit parental consent.
- Content: All photos must comply with our Community Guidelines.
9. Revision History
| Revision | Date | Author | Description |
|---|---|---|---|
| 1.0 | 2026-05-28 | Moko Consulting | Initial release |